Tonight’s Board Meeting and the Next West Central Park Event

The West Central Park Board of Trustees met tonight to discuss a range issues, from writing the values statement of the Bylaws to planning the Park’s next event.

We can now tell you that the next event will be the “Sustainable Living Exposition” and will take place in the Park on September 7 from 1 to 5PM.  We will be inviting a host of organizations and groups from the Olympia community to share the ways in which sustainable living can help the average citizen live a greener life.  Details will follow soon, so stay tuned!

One new policy was adopted by the Board tonight: suspending part of PP-005, which outlined the method by which applications for third party use of Park space.  Under PP-005, the Events Coordinator and Events Manager were to review applications for use by judging them against the criteria for use established by the Board.  The number of third party applications for use has spiked in the past month and the Board – having yet to clearly define the values by which applicants are measured against – opted to suspend this provision and instead have the Board review applications on a case-by-case basis.  The goal is avoid setting conflicting precedents and putting the undue burden of discerning how to avoid conflicting precedents on only these two officers.

Finally, reprinted below is the new policy that was adopted and the actions undertaken by the Board this evening.

August 8, 2013

Approved the minutes of the JULY 18, 2013 MEETING OF THE BOARD OF TRUSTEES by a vote of 10-0, 1 abstention


Tabled discussion of ARTICLE III of the WEST CENTRAL PARK BYLAWS by a vote of 10-0, 1 abstention

Adopted PP-011, offered by ALICIA ELLIOTT, by a vote of 11-0

Received report from DENNIS LYON on “Landscaping Plan”

Received report from SOUKI MEHDAOUI on “Sustainability Fair”

Received report from DAVE HUMPHREYS on “Third Party Events”

Received report from ALICIA ELLIOTT on “September Community Forum”

Moved to adjourn by unanimous consent

PP-011 (August 8, 2013)

Suspending PP-005

PP-005, Clause 1 (The Events Manager and Events Coordinator shall have the power to approve or disapprove use of Park spaces for groups that meet Criteria for Use), shall be suspended.

Third party applications for use of Park space must be approved by a vote of the Board of Trustees.